Draft Minutes of the July 3, 2002 Meeting

The Village Board of Trustees met in regular session on July 3, 2002, in the Farley Room of the Municipal Building.

Members Present: Mayor Keith Waldrop, Trustee Sherry Catt, Trustee Carole Jones, Trustee Jack Gallion, Trustee Bonnie Finn, Trustee Bill Hatch, Village Treasurer Jan Miller and Village Clerk Ladora Boyd.

Absent: Trustee Myrl Littlejohn.

Others Present: Public Works Superintendent Gary Lanter, Linda Cravens (Oblong Gem), Police Chief Chad Pusey, Lisa Ulrey (Robinson Daily News) and her son, Part-Time Officer Greg Coker, Tom Moore (Kemper CPA), Cory Utterback (Connor & Connor, Inc.) and Selvin Stolz.

1. The meeting was called to order at 7:10 PM by Mayor Waldrop.

2. The Regular Meeting minutes of June 5th were approved with a motion by Jack and a second by Sherry. 5 ayes, motion carried.

3. There were no delinquent water bill customers at the meeting this month.

4. There were two additions to the agenda this month.
First addition to the agenda was Cory Utterback from Connor & Connor, Inc. Cory brought the final pay estimate on the Rural Water Extension - Pay #7 Wayne Lapington ($8,602.79); Connor & Connor, Inc. ($1,788.86 [Design Fees]; $367.92 [inspection] & $15.99 [right of way work]). The total was $10,775.56. There was some discussion on the difference of the final amount in the Rural Water Extension Fund. Motion by Bonnie, with a second by Carole, to table the payment of the estimate until next month's board meeting. 5 ayes, motion carried. Cory stated that there is a problem with one property owner, but that he feels Mr. Lapington will fix the problem. Cory also gave an update on the Water Tower Project. Motion by Bonnie, with a second by Jack to accept the Emergency Connection Agreement with Hardinville Water. 5 ayes, motion carried. Keith stated that he feels that the Water Tower Project is moving right along. Cory stated that Connor & Connor, Inc. had received that construction permits from IEPA (Illinois Environmental Protection Agency) for the Water Tower Project. He thinks the project will be on line for October of this year.
Second addition to the agenda was Selvin Stolz. He came before the Board with a compliant about a street bank on the southside of his property. He stated that rock on the street side of the bank keep falling into the ditch causing a problem with his maintaining a weed/grass free ditch. He stated that did not under stand why the Village built up the street (West Missouri). Keith stated that he would have the Street & Alley Committee meet with Mr. Stolz and try to solve the problem and come back to the Board with their suggestion next month.

5. Tom Moore of Kemper CPA, the Village's Auditor, came before the Board with a summary of the Village's audit for Fiscal Year 2002. He stated that there is an additional 10 pages to the audit report due to the Village receiving Federal money. He gave the Village Board a hand out with graphs showing the Village's financial status. He stated that the Village had received less revenue from the state this year. Tom stated that if any of the Board had any questions that he would be more than happy to sit down with the Board and answer their questions to the best of his ability.

6. Motion by Bill, with a second by Sherry to adopt Ordinance #2002-0-442 "An amendment to Ordinance #2001-0-436". 5 ayes, motion carried.

7. Carole stated that Tim Attaway (Oblong Chamber of Commerce) could not make the meeting this month, so he will be at the next board meeting.

8. Motion by Bonnie, with a second by Bill, to accept the resignation letter from Jamee Huber. 5 ayes, motion carried. (Letter attached) Jamee Huber was to be at the meeting but was unable to make it.

9. Under Mayor's Comments, Keith stated that the Antique Tractor and Engine show would be August 9th, 10th and 11th, out at the Park. Keith stated that he had received a letter from Patchett Flying Service wanting to spray for mosquitos that possibly would be carrying the West Nile Virus at a cost of $2.75/acre. There was some discussion on this but no action was taken. Keith stated that he would be in Peoria on August 1st and 2nd to attend an Illinois Liquor Control Commission Conference.

10. The treasurer's report was given by Jan. Jan stated that there will be three CD's coming due later this month. Jan mentioned that she had contacted some financial institutions outside of the community asking about their interest rates. The board agreed to let the Finance Committee look at the bids on the CD's that are coming due this month and then contact the rest of the board to get permission to go with the financial institute with the best rate of interest on July 22nd. Jan suggested that the CD that expires on the 30th to roll it over to the other sewer CD.

11. Motion by Jack, with a second by Bill, to pay the bills that were on the voucher and any utility bills or any bills that will incur a late charge. 5 ayes, motion carried.

12. Reports of Committees:

A. Police: Carole stated that everyone had a copy of the monthly police report. She mentioned that the service calls were up from last month. Carole stated that the Police chief is now a certified Juvenile Officer. The Chief will be receiving a 1.5% raise due to his certification. Chief Pusey has also completed his required classes on Illinois Criminal Law Review. He is now ready to take his state law test. Chief stated that felony offense are up.

B. Buildings and Park: Sherry stated that the site for the new playground equipment has been surveyed and marked for placement. She is still working with the Fair Board on the Park entry lights. Bonnie mentioned that she saw where there are some grants for playgournd equipment in the June issue of the Review Magazine.

C. Sidewalks and Lights: No Report.

D. Street and Alley: No Report.

E. Water and Sewer: Motion by Bonnie, with a second by Carole, to accept the lose of one water customer due to the relocation of the Master Water Meter. 5 ayes, motion carried. Bonnie stated that while the company was working on Lift Station #3 that they stated the other side pipes were needing to be replaced also. This would be at a cost of $2,262.60. Motion by Bonnie, with a second by Bill, to go ahead with the replacement. 5 ayes, motion carried. Bonnie asked that permission be granted to Gary and Travis to attend continuing education classes in Mt Carmel on August 7th. The Board approved.

F. Finance: Bill stated that there was nothing further at this time.

13. Motion by Carole, with a second by Bill, to enter into executive session to discuss personnel at 8:10 pm. 5 ayes, motion carried.

14. Motion by Bill, with a second by Jack, to come out of executive session at 9:35 pm. 5 ayes, motion carried.

15. Motion by Jack, with a second by Sherry, to hire Richard White for the Public Works position with a starting wage of $10.50/hour. He will have a 3 month review of his work and then another at 6 months with a possible raise at that time. 5 ayes, motion carried.

16. In other business: The board discussed making an amendment to the Employees' Guidelines under SICK DAYS section. The suggested was to add the following sentence: Sick Day Pay will not be granted upon resignation or termination. The discussion was tabled until the next board meeting. It was also decided that the use of bottle rockets to scare the birds when they are trying to roost for the night will be with the approval of the Police Chief.

17. A motion to adjourn at 9:53 pm was made by Jack , with a second by Bill. 5 ayes, motion carried.

Respectfully Submitted,

Ladora Boyd, Clerk