Draft Minutes of the June 5, 2002 Meeting

DRAFT MINUTES

The Village Board of Trustees met in regular session on June 5th, 2002, in the Farley Room of the Municipal Building.

Members Present:
Mayor Keith Waldrop, Trustee Sherry Catt, Trustee Myrl Littlejohn, Trustee Carole Jones, Trustee Jack Gallion, Trustee Bonnie Finn, Trustee Bill Hatch, Village Treasurer Jan Miller and Village Clerk Ladora Boyd.

Others Present:
Public Works Superintendent Gary Lanter, Linda Cravens (Oblong Gem), Police Chief Chad Pusey, Sgt. Larry Fear, Lisa Ulrey (Robinson Daily News), Jamee Huber, Kelly Tracy and Susie Tracy.

1. The meeting was called to order at 7:00 PM by Mayor Waldrop.

2. The Regular Meeting minutes of May 1st were approved with a motion by Sherry and a second by Carole. All ayes, motion carried.

3. There was no additions or deletions to the agenda this month.

4. There were no delinquent water bill customers at the meeting this month.

5. Motion by Bill, with a second by Sherry to go into executive session at 7:04 pm to discuss a personnel problem. All ayes, motion carried.

6. Motion by Bill, with a second by Jack to come out of executive session at 7:43 pm. All ayes, motion carried. Bill stated that while in executive session that the entire board decided to not give Mr. Huber his request.

7. Motion by Sherry, with a second by Jack, to adopted Ordinance #2002-0-439 "Appropriation". All ayes, motion carried.

8. Motion by Bill, with a second by Bonnie, to adopted Ordinance #2002-0-440 "Prevailing Wage". All ayes, motion carried.

9. Motion by Carole, with a second by Sherry, to adopted Ordinance #2002-0-441 "Amendment to Chapter 24 `Motor Vehicle Code'". Ayes: Bill, Bonnie, Carole, Sherry. Nays: Myrl. Abstain: Jack. Motion carried.

10. Motion by Bonnie, with a second by Bill, to purchase a Case backhoe from Birkey's for $50,350. All ayes, motion carried.

11. Motion by Jack, with a second by Carole, to purchase a Noble buffer from Landmark Chemical for $1,320.

12. Myrl had some questions about line items on the budget concerning the cost at the Mini Park in particular the Gazebo. Myrl also asked if the following items had been budgeted for: Landscaping in front of the municipal building and the memorial wall out at the park; new carpet in the municipal building and new vertical blinds. The Village had received two bids for landscaping (In front of building and out at the Park by memorial wall) from Meiszner and Daybreak Landscaping. Motion by Carole, with a second by Bill, to accept the bid from Daybreak Landscaping with the understanding that Sherry (Building/Park Committee Chairperson) has the right to ok before planting. All ayes, motion carried. Bonnie feels that the Lake Committee should come before the Village Board to get approval of the plans for the flag pole and landscaping. She has a problem where the Lake Committee is planning to place the flag pole and landscaping. There was some discussed on this matter.

13. Keith stated that the Water Tower Project is progressing along. Keith stated that the Village will no longer be receiving the Photo Processing Tax money due to the Governor's Budget cuts. The Photo Processing Tax was $2.10/ per population. Keith also stated that on Monday, June 3rd, there was a Motor Fuel Bid Letting. Keith mention that there was no bids turned in for culverts due to a shortage in supplies. Keith mentioned that there was an e-mail from a Kim Yockey asking some questions about the Village.

14. The treasurer's report was given by Jan. Jan mentioned that there will be three repos coming up for renewal next month. Jan will be sending out letters to the banks here in town with a statement that if the interest rate is not sufficient that the board will be looking for other options.

15. Motion by Sherry, with a second by Bill, to pay the bills that were on the voucher and any utility bills or any bills that will incur a late charge. All ayes, motion carried.

16. Reports of Committees:

A. Police:
Carole stated that everyone had a copy of the monthly police report. She mentioned that the service calls were up from last month. Carole stated that the Police chief will be attending to Juvenile Schooling on June 11th-14th in Marion, Illinois. The Chief will be attending Illinois Law Review class in Collinsville, Illinois, on June 17th-21st. This class will meet the requirements for Chief Pusey to be completely certified in the State of Illinois as a police officer. The Chief will have to take a test after completing this class. The date for the test has not yet been set. Officer Randolph will be on vacation from June 25th to June 29th. Chief Pusey stated that the department is in the process of purchasing a PBT (Portable Breathalizer Test) Unit with the DUI (Driving Under the Influence) traffic tickets. The PBT Unit cost around $350. Chief Pusey also stated that the department now has a portable defibrillator which was purchased by a grant. The Chief, Sgt. Fear, Officer Randolph and Officer Coker are certified to use the defibrillator. Motion by Jack, with a second by Carole, that the AED is to stay within the Village corporate limits. All ayes, motion carried. Chief Pusey stated that he had received a letter on the "Click It or Ticket It" campaign that a luncheon while be held in Belleville on June 25th, must be present to receive prizes from drawing.

B. Buildings and Park:
Sherry stated that the Boy Scouts will be camping out at the Park this weekend (June 6-8). The scouts will start building and painting the birdhouses that they will be hanging up in the trees out at the park.

C. Sidewalks and Lights:
No Report.

D. Street and Alley:
Myrl stated that, while construction is going on out at the grade school this summer, the street on the east side of the grade school will be a two-way traffic instead of one-way due to the fact that the heavy trucks and machinery are causing damage to the street. Myrl stated that there is a property line dispute between two property owners upon the corner of North Jackson and West Iowa Streets. The committee suggested that there be a letter sent to both parties stating that the Village has no interest in the dispute. Gary stated that IDOT (Illinois Department of Transportation) is planning to start in 2004 the widening of Route 33.

E. Water and Sewer:
Bonnie stated that the pump repair was $3,329.79. Bonnie stated that the committee met with Shannon Woodard (Connor & Connor, Inc.) on May 30th, 2002, to discuss the Water Tower Project and a letter from IDOT about the widening of Route 33. Shannon suggested that the Village relocate their water lines in 2003. Bonnie mentioned that Robinson-Palestine Water Commission will be relocating the Village's master meter about 200' west of where it is now. The Village will be losing one water customer. Gary mentioned that there will probably be a water rate increase from Robinson-Palestine Water Commission. Gary stated that the Village may have to pass the increase on to the customers this time. Gary stated that a few years ago there was a small increase in the rate, but the Village absorbed it. Keith stated that the Finance Committee would need to look at the increase to see if the Village will absorb this increase or pass it on to the customers.

F. Finance:
Jan mentioned that the New Investment Policy has been sign and is on file. She stated that the only change to the Investment Policy was that only the Mayor, Treasurer and Clerk need to sign it. This was suggested in a class during Jan's Treasurer's Seminar. The class was on revision to Investment Policies.

16. Bonnie stated that the Hawaii Luau on June 1st was a success and wanted to thank everyone who helped with the preparations. The clerk mentioned that she and the treasurer will be attending the next SEICTA meeting in Casey this month.

17. A motion to adjourn at 8:55 pm was made by Carole, with a second by Jack. All ayes, motion carried.

Respectfully Submitted,

Ladora Boyd, Clerk