Draft Minutes of the March 6, 2002 Meeting

The Village Board of Trustees met in regular session on March 6th, 2002, in the Farley Room of the Municipal Building.

Members Present: Mayor Keith Waldrop, Trustee Sherry Catt, Trustee Myrl Littlejohn, Trustee Carole Jones, Trustee Jack Gallion, Trustee Bonnie Finn, Trustee Bill Hatch, Village Treasurer Jan Miller and Village Clerk Ladora Boyd.

Others Present: Public Works Superintendent Gary Lanter, Lisa Ulrey (Robinson Daily News), Public Works Office Manager Dale Davis, Custodian Byron Sanders, Acting Police Chief Bill Rutan, Part-Time Officer Greg Coker, Gregg Knott, Holly Knott, Thomas Kearns. Executive Session: Thomas Jansen.

1. The meeting was called to order at 7:03 PM by Mayor Waldrop.

2. The minutes of February 6th were approved with a motion by Carole and a second by Bill. All ayes, motion carried.

3. There were no additions or deletions to the agenda this month.

4. There were no delinquent water bill customers at the meeting this month.

5. Dale Davis (Oblong Lake Committee) requested to close Legion Parkway (from the north end of the bridge to the entrance leading towards the horse arena and camping area) on June 1st from Noon to eight or nine o'clock PM for a Hawaiian Luau. Motion by Jack, with a second by Bonnie to grant the closing of the street. All ayes, motion carried.

6. Motion by Myrl, with a second by Sherry to adopt Resolution #2002-2 "Maintenance of Street and Highways" (Motor Fuel). All ayes, motion carried.

7. Motion by Carole, with a second by Bill to go into executive session at 7:07 PM to interview Thomas Kearns, Gregg Knott and Thomas Jansen for the position of Police Chief. All ayes, motion carried.

8. Motion by Bonnie, with a second by Bill to come out of executive session at 8:47 PM. All ayes, motion carried.

9. Motion by Myrl, with a second by Jack to hire Gregg Knott for the new Oblong Police Chief. All ayes, motion carried.

10. Keith stated that Mr. Mashburn turned down the Village's bid of $7,500 for a piece of property on South Range Street next to what the Village already owns. Keith asked that all budgets be turned in by March 25th, so that the Finance Committee can look them over and have a copy of the proposed budget for Fiscal Year 2003 ready to be pickup April 1st.

11. Keith stated that he had received a letter from Labor Local #1280 asking to hold their annual roadblock collection for disabled children (The Therapy Center) on Friday, May 17th, and Saturday, May 18th, this year. Keith stated that the Board granted the Labor Local only one day last year. Motion by Jack, with a second by Carole to allow Labor Local #1280 to use the 4-way stop on Saturday, May 18th, 2002, from 9 am to 1 PM for the collection for The Therapy Center. All ayes, motion carried.

12. Sandy Goodwin (Lincolnland Agri Energy) called and talked to Keith about not having to pay the rental on the Activity Center for March 7th at 6:30 PM and 27th at 1 PM. Motion by Sherry, with a second by Carole to forego the rental of the Activity Center for the Lincolnland Agri Energy group meetings. All ayes, motion carried.

13. Keith stated that Gary is wanting to sell some old equipment and parts. Motion by Bonnie, with a second by Bill to sell the items on the list that Gary gave Keith. All ayes, motion carried. (See Attached List.)

14. The treasurer's report was given by Jan.

15. Motion by Sherry, with a second by Bill, to pay the bills that were on the voucher and any utility bills or any bill that will incur a late charge with the exception of the Connor & Connor, Inc. bills. All ayes, motion carried. The exception is due to the Board wanting a itemized explanation of the bills.

16. Reports of Committees:

A. Police: Carole stated that Bill Rutan has been doing an excellent job for the Village fill-in as acting Police Chief. Carole also stated that on March 8th, Officer Randolph will be receiving a $500 raise on her one year anniversary date, which was voted on at the March 7th, 2001, Board Meeting.

B. Buildings and Park: Sherry stated that the Village is still receiving donations for the Playground Equipment Fund. Sherry stated that Byron had brought to the attention of the committee that the carpets in the municipal building are beginning to show wear and needed to be replaced.

C. Sidewalks and Lights: No Report.

D. Street and Alley: Keith stated that him and Gary had discussion on the South Range Street Project. Keith also stated that he had talked to Mr. Price (Superintendent of the Oblong Schools) about the project. Gary stated, from what he understood, that the Crawford County Highway Department is willing to pay for half of the South Range Street Project. The Village may have to wait until Fiscal year 2004 for the project to happen depending on some federal funding for a county project.

E. Water and Sewer: Bonnie asked permission for Travis to attend a wastewater seminar in St. Louis on April 8th at a cost of $185. The Board had no objection.

F. Finance: Bill stated that everything had already been covered.

17. Ladora stated that her and Jan would like to attend a SEICTA quarterly meeting on March 14th in Dieterich, Illinois. The Board had no objection.

18. A motion to adjourn at 9:20 PM was made by Jack, with a second by Bill. All ayes, motion carried.

Respectfully Submitted,

Ladora Boyd, Clerk