Council Minutes and Agenda's

DRAFT MINUTES

May 7, 2003

The Village Board of Trustees met in regular session on May 7th, 2003, in the Farley Room of the Municipal Building.

Members Present: Mayor Keith Waldrop, Clerk Ladora Boyd, Trustee Bill Hatch, Trustee Bonnie Finn, Trustee Jack Gallion, Trustee Carole Jones, Trustee Sherry Catt, Trustee Debi Wilson and Treasurer Jan Miller.

Others Present: Public Works Superintendent Gary Lanter, Police Chief Chad Pusey, Sgt. Larry Fear, Custodian Byron Sanders, Tom Compton (Daily News), Shannon Woodard (Connor & Connor, Inc.), Dale Davis, Martha Waldrop, Judy Shoffstall, Rich Shoffstall, Kelly Atkins, Norman Allen and Patrol Officer Greg Coker.

1. The clerk swore in Debi Wilson, Bonnie Finn, Bill Hatch and Sherry Catt as Trustees.

2. The meeting was called to order at 7:03 pm by Mayor Waldrop.

3. The Regular Meeting minutes of April 2nd were approved with a motion by Bonnie and a second by Jack. All ayes, motion carried.

4. There were no additions or deletions to the agenda this month.

5. There were no delinquent water bill customers at the meeting this month.

6. The Ray Atkins Family came before the board, Kelly stated that the family was appreciative to the town of Oblong for what it meant to their parents, Ray and Alberta Atkins. Kelly also stated that the reason the family came to the meeting was that the family is looking for a way to give back to the community by donating the lot their father owned in the 300 block of South Range for a park like setting to the Village. The family has made arrangements to have the building on the lot torn down and will have grass seeded, plant some trees, get a couple of benches and a monument in memory of their parent; then give it to the Village. The Village will then keep it up. The mayor wanted to table any decision on the proposal for 30 days. Trustee Hatch stated that the mayor could not table an issue, but the board could. The board discussed the proposal and decided to accept the donation with a motion by Jack and a second by Bill. All ayes, motion carried.

7. Shannon came before the board to talk about the Water Tower Projects bids. (See attached letter from Shannon to the mayor.) In the letter, Shannon stated that it was his recommendation that the Village make a "motion of intent" to award the contacts. Motion of intent by Jack, with a second by Bill, to award the contacts for the Water Tower Projects to the following: Section I. - Elevated Water Storage Tank to Caldwell Tanks, Inc. from Louisville, Kentucky for $446,500.00; Section II. - Booster Station & Water Main to David L. Krick Building Contractor from Oblong, Illinois for $123,451.86; and Section III. - Dismantling of Existing Water Tower to Oblong, Illinois, for $12,775.00 subject to funding. All ayes, motion carried.

8. Motion by Sherry, with second by Carole, to change the wording on the age of mobile homes brought into the Village from construct after December 31, 1983 to construct 20 years or newer.(Chapter 23, Section 23-1-1 "Manufactured Home") All ayes, motion carried.

9. Motion by Bonnie, with a second by Sherry, to go into executive session at 7:25 pm to discuss personnel. All ayes, motion carried.

10. Motion by Bill, with a second by Sherry, to come out of executive session at 8:00 pm. All ayes, motion carried.

11. Motion by Jack, with a second by Bonnie, upon Gary's recommendation to hire Derek Yager, Jesse Randolph and Nick Inboden as Summer Help. All ayes, motion carried.

12. Under Mayor's Comments, Keith asked that the Village Board give permission for the Eastern Illinois Sportsman Club be allow to hold a Fishing Rodeo on June 14th from 9 am to 11:30 am. Motion by Carole, with a second by Bonnie, to allow the fishing rodeo. All ayes, motion carried. The mayor stated that G & W Stone Works (Roger Gibbons) donated an engraved stone to the Oblong Mini Park. Ruritan's donated $500 to the Mini Park. On June 7th at 6 pm, the Lake Committee will be holding a Garden party. Motion by Bill, with a second by Bonnie to close from Ron Westall's Drive to the road going to the horse arena. All ayes, motion carried. The mayor mention that there will be spraying for mosquitoes this month. The mayor ask to have a notice put in the paper for weeds, garbage, autos and animals plus add "No person shall liter or deposit any foreign matter including grass clippings on any streets or sidewalks". The board approve of the notice in the paper. The mayor stated that there will be a conference for Newly Elected Officials in Collinsville, Illinois, on June 13th and 14th, for anyone of the board that wants to attend; need to let the mayor or Ladora know by Wednesday, May 14th. Keith stated that the Meter Reader's Truck for $292 over state bid the Village to buy locally and get a better package deal. Motion by Carole, with a second by Sherry, to purchase the truck locally. All ayes, motion carried. The Shriner's will be using the sidewalks in front of the Oblong IGA and Harmon's to pass out info on a mini clinic in Robinson. Keith stated that the Shriner's will be sending a certificate of insurance with the Village as an addition insured. Motion by Bill, with a second by Sherry to grant the Shriner's permission. All ayes, motion carried. Keith stated that IML Risk Management is asking that all municipalities ask for certificates of insurance from individuals or group that want use any Village owned property or street. Keith stated that Norman Allen had approached him about volunteers to help servicemen's family, while the servicemen are overseas, with odd jobs. This will be coordinated through the Robinson American Legion. Keith asked the board if they would like for the Village to sponsor a hole for the Oblong Chamber of Commerce and Senator Dale Righter golf outings. Motion by Bill, with a second by Carole, to sponsor a hole for the Oblong Chamber of Commerce Golf Outing at $100/ a hole. Ayes: Bill, Bonnie, Carole, Sherry and Debi. Nays: Jack. Motion carried.

13. The treasurer's report was given by Jan. Motion by Carole, with a second by Sherry, to adopt the Village Investment Policy. All ayes, motion carried. Sherry asked Jan about her training session. Jan stated that the Village will be receiving a check for overpayment on the Village's Sewer Bonds. Jan talked about the Cash for Dash.

14. Motion by Debi, with a second by Carole, to pay the bills that were on the voucher and any utility bills, bills that will incur a late charge or reimbursements to employees. All ayes, motion carried.

15. Reports of Committees:

A. Police: Keith said that everyone had a copy of the monthly police report. Carole stated that with everyone looking at the monthly report it shows why the Village should have a third full-time officer. Carole stated that the Chief and possibly another officer will be attending a Meth Lab Class in Lawrenceville on May 14th sponsored by the Mobile Training Unit. Click or Ticket will be May 19th thru June 1st. The Chief said there will also be a county wide dealing with DUI and other traffic violations.

B. Buildings and Park: No Report.

C. Sidewalks and Lights: No Report.

D. Street and Alley: The Chief was approached about speeding in front of the Kid's Kingdom Preschool and Daycare on West Missouri Street. The Chief suggested that the Village make West Missouri Street from South Adams to South Jefferson a School Zone and also make it so that there is no parking from South Adams Street to South Jefferson Street on the south side of West Missouri Street. The motion was made by Jack, with a second by Bill, to make West Missouri Street from South Adams to South Jefferson Street a school zone and also have no parking on the south side of West Missouri Street from South Adams Street to South Washington Street. All ayes, motion carried. Keith stated David Connor stopped in and stated that IDOT will be here tomorrow to look over the South Range Street Project.

E. Water and Sewer: No Report.

F. Finance: Bill asked Jan if there was anything else that needed to be discussed. There was nothing more. Jan stated that there is a bill that will require any municipality to tape or video close session. Keith stated that it has not passed yet.

16. Bonnie had a comment about the budget for this fiscal year and the advertisement for another full-time police officer.

17. A motion to adjourn at 8:40 pm was made by Jack, with a second by Bill. All ayes, motion carried.

Respectfully Submitted,

 

Ladora Boyd, Clerk