Village of Oblong
DRAFT MINUTES
April 7, 2004
The Village Board of Trustees met in regular session on April 7th, 2004, in the Farley Room of the Municipal Building.
Members Present: Mayor Keith Waldrop, Clerk Ladora Boyd, Trustee Bill Hatch, Trustee Bonnie Finn, Trustee Jack Gallion, Trustee Carole Jones, Trustee Sherry Catt, Trustee Debi Wilson and Treasurer Jan Miller.
Others Present: Public Works Superintendent Gary Lanter, Police Chief Chad Pusey, Tom Compton (Daily News), Shannon Woodard (Connor & Connor, Inc.), Ron Finn, Sgt. Larry Fear, Nedra Clark, Mr. F. Clark, Norma Carder (CCDA) and Rick Catt (CCDA).
1. The meeting was called to order at 7:00 pm by Mayor Waldrop.
2. The Regular Meeting minutes of March 3rd were approved with a motion by Carole and a second by Sherry. All ayes, motion carried.
3. There were no additions or deletions to the agenda this month.
4. There was one delinquent water bill customers at the meeting this month. Nedra Clark came before the Board to request an extension on her water bill until April 14th. The Board granted it.
5. Shannon Woodard
came before the board to state that there were no bills this month. Shannon
updated the board on the progress of the Water Tower Project. The painting
of the new Water Tower has started. Shannon asked to meet with the Water/Sewer
Committee on April 13th at 5 pm. The committee meeting is to discuss some
issues about the dismantling of the old water tower. Shannon feels like the
committee can handle the issues. Shannon stated that the other meeting he
has to go to is dealing with a petition for an extension on the Rural Water
Extension, which would be North and East of the existing extension. Shannon
hopes to have a package for the Trustees to look over at the next regular
Board Meeting. Shannon brought the Trustees up to speed. Shannon stated that
the Eaton Water District strictly gets their water from Robinson-Palestine
Water Commission (they're on the EPA's restricted list which prohibit them
from any extensions) whereas Oblong has the emergency connection with Hardinville
Water the EPA views that the Village has additional capacity. Shannon stated,
because the Village is not strictly restricted to getting water from Robinson-Palestine,
the Village could get a permit to extend the water line.
6. Norma Carder (Crawford County Development Association) came before the
board to ask that CCDA's annual donation (under $5,000) be considered for
the Fiscal Year 2005 Budget. There was a question asked about who in Oblong
has been helped by CCDA. Norma stated that CCDA has helped T Graphics, Kids
Kingdom Daycare, Gary Plummer and Illini Quik Pak. Norma also stated that
the investment made in Lincolnland (Ethanol Plant) most shares are from farmers
around Oblong. Motion by Jack, with a second by Bonnie, to have the CCDA's
annual donation be put in the Fiscal Year 2005 Budget as a line item. All
ayes, motion carried.
7. Motion by Sherry, with a second by Bill, to adopt Resolution #04-2 "Resolution for Improvement by Municipality Under the Illinois Highway Code." All ayes, motion carried.
8. Motion by Bill, with a second by Sherry, to adopt Resolution #04-3 "Resolution for Participation in State of Illinois Federal Surplus Property Program." All ayes, motion carried.
9. Under Mayor's Comments: a.) Keith passed around a thank you card from Travis Smith and his family.
b.) Keith informed the Trustees that he had received a call from MediaCom and they are donating the building under the old Water Tower that they own to the Village. Keith asked the Trustees about putting both of the buildings under the old Water Tower up for bids. Motion by Bill, with a second by Bonnie, to have Gary advertise the two building for sale by sealed bid. All ayes, motion carried. The bids will be opened at the next Board Meeting.
c.) Keith stated that the committees would be changed next month.
d.) Keith stated that Spring Clean-Up will be April 23rd with Jamax. Jamax will not pick up any auto parts, any construction material or any appliance that has freon. Jamax will be advertising the dates in the Robinson Daily and the Oblong Gem.
e.) Keith stated that Mr. Wilson's Property on East Indiana is ready to be torn down. Keith talked to Gary about getting the house down in a pile and then the fire department will burn it. Keith stated that Larry Fear talked to the bank about the property at 506 East Indiana. Motion by Bill, with a second by Bonnie, to put a lien on the property for upkeep of the property until it sells. All ayes, motion carried. Bonnie asked about a property next to her.
f.) Keith stated that Mr. Piper has not paid for the last year's mowing bill
and already has a mowing bill this year. There has been a letter sent to Mr.
Piper stating that if he has not sent a check to the Village by April 30th
for the amount of $1,408.00 there will be a lien put on the properties.
g.) Keith stated that AG Day will be April 23rd from 9 am to 2 pm out at the Park.
h.) Bill stated that the Atkins' property on South Range Street will be ready in a couple of weeks to be deeded over to the Village. Bill stated that the Atkins' family will be getting two benches and octagonal picnic table. Motion by Bill, with a second by Carole, to accept the deed as is. All ayes, motion carried. (See attached copy)
10. The treasurer's report was given by Jan.
11. Motion by Sherry, with a second by Debi, to pay the bills that were on the voucher and any utility bills, bills that will incur a late charge or reimbursements to employees. All ayes, motion carried.
12. Reports of Committees:
A. Police: Carole stated that everyone had a copy of the monthly police report. Chad stated that there will be a training session on April 14th here at Oblong. This is a training session on Ground Control/Arrestee Control. There is a training session on April 28th at Newton on Criminal Law updates (Requirement). Mutual aid agreement plan through the State of Illinois (Illinois Law Enforcement Alarm System), this is an agreement that the Police Department would like to incorporate into the Police Manual. There is not a fee for participation in ILEAS. Motion by Jack, with a second by Bonnie, to incorporate the mutual aid agreement into the Village Police Manual. All ayes, motion carried.
B. Buildings and Park: No Report. Bonnie stated that the Lake Committee will be holding a Special Event on June 4th-6th. The Lake Committee will probably want to block off a street out at the Park during the event.
C. Sidewalks and Lights: No Report.
D. Street and Alley: No Report.
E. Water and Sewer: Gary stated that the fire hydrants will be flushed on April 13th thru April 16th.
F. Finance: No Report. Jan stated that she will be attending the Treasurers'
Symposium in Springfield on April 21st and 22nd sponsored by the State Treasurer
if she is caught up. Trustee Sherry Catt told Jan to go either way because
this is education. Jan also stated that she will need to attend an IMRF session
on the new reporting system. Jan informed the Trustees that Ladora and her
would like to go to Neoga and watch them do a payroll run and small bill run.
13. Motion by Debi, with a second by Sherry, to go into executive session at 8:05 pm to discuss personnel.
14. Motion by Sherry, with a second by Carole, to come out of executive session at 8:09 pm.
15. Motion by Sherry, with a second by Debi, to adopt Ordinance #2004-0-466 "Payroll Ordinance". All ayes, motion carried. The two full-time police officers will not receive their raises until their one (1) year anniversary.
16. Motion by Carole, with a second by Debi, to adopt the Proposed Budget for Fiscal Year 2005. All ayes, motion carried.
17. In other items of business: Sherry stated that she would like to see new playground equipment budgeted for Fiscal Year 2006.
18. Motion by Jack, with a second by Sherry, to adjourn at 8:24 pm. All ayes, motion carried.
Respectfully Submitted,
Ladora Boyd, Clerk