Village of Oblong
MINUTES
July 2, 2008
The Village of Oblong Board of Trustees met in regular session on Wednesday, July 2 nd, 2008, in the Farley Room of the Municipal Building.
Members Present: Mayor Randy Rich, Clerk Ladora Boyd, Trustee Rick Catt, Trustee Joe Campanella, Trustee Rick Houdasheldt, Trustee Ken Russell, Trustee Tony Madlem, Trustee Debi Wilson and Treasurer Jan Miller.
Others Present: Police Chief Chad Pusey, Public Works Superintendent Gary Lanter, Charlotte Cannon (Oblong Gem), Tom Compton (Robinson Daily News), Part-time Patrol Officer Paul Maxwell, Mark Dennis (D & M Savage), Skate Park Committee members: Dave Hasty, Jim Wilkins, Jerry McDaniel and Melissa Tracy.
1. The meeting was called to order at 7 pm by Mayor Rich.
2. The Regular Board Meeting minutes of June 4 th, 2008, and continuation minutes of June 23 rd, with the amendment to item #16, which is that the Village did not extend the deadline on the concrete bid, but will contact a few concrete contractors to get estimates for the work, were approved with a motion by Joe and a second by Tony. All ayes, motion carried.
3. There were no additions or deletions to the agenda this month.
4. There were no water bill customers at the meeting this month.
5. Randy stated that Paul Perrine, Jr. had not shown up yet; if he shows up later during the meeting; Randy would let Paul speak then.
6. Mark Dennis, D & M Savage, came before the board requesting to do an appliance pick-up; like he had done for Palestine recently. He stated that he would pick-up refrigerators, stoves, freezers, washers, dryers, lawnmowers and any car parts including batteries. He will not pick-up trash, furniture, computers or televisions. He stated that this is a free service and he will take care of the advertising. The board asked some questions before making their decision. One question that was asked was where Mark wanted the items placed. He stated that he would like for everything to be placed on the curbside. Randy stated that he has talked with Pat Schofield; Mayor of Palestine, and that she had nothing but praise for the job Mark did over there. Randy also stated that IML Risk Management suggested that the Village have Mark sign a waiver form that released the Village from any liability. Motion by Tony, with a second by Ken, to allow Mark Dennis to have an appliance pick-up day on Saturday, August 23 rd, upon his signature on the wavier. All ayes, motion carried.
7. Melissa Tracy, President of the Skate Park Committee, came before the Board to ask the Village =s permission to go forward with the Skate Park and asked that the Village designate a place for the skate park. There was some discussion on the property for the skate park; if the committee had a diagram of what they wanted built; and if there would need to be some off street parking. Motion by Rick H., with a second by Rick C., to allow the Skate Park Committee to move forward with their plan after the approval of the Village Board of design plans and to designate the lot west of the Old Oil Field Museum building out at the Oblong Park for the skate park; All ayes, motion carried.
8. Rick H. stated that the Village will be receiving the money for the mowing of the TIF lots on the closing of the sale of a lot in the TIF. It was decided by the Board to leave the Covenants as is for now. Randy asked for volunteers to assess the cost of TIF mowing. Tony & Joe volunteered to look over the lots and come back with a suggestion on what should be paid for the mowing of the TIF lots.
9. Rick C. stated that the Village could go on-line to purchase the server and additional network hardware and software for the same money directly from HP and then have someone from Kemper Technology to install and setup the equipment. Motion by Joe, with a second by Rick C., to go ahead and purchase the server and additional network hardware and software on-line and have someone from Kemper Technology setup the equipment and software. All ayes, motion carried.
10. There was some discussion on the spraying for mosquitoes. Motion by Rick H., with a second by Debi, to have Hutsonville Spraying to spray for mosquitoes instead of having the spray done by a crop plane as long as the spray is the same. All ayes, motion carried.
11. Under Mayor =s Comments:
A. Randy stated that there have been some derby cars all ready showing up in town. Randy made a suggestion that the derby cars should not be coming into town until July 1 st and then should be gone two weeks after the Crawford County Fair Demolition Derby. The Board was in agreement with the exception if the derby cars are kept in a garage the cars could be in town longer.
B. Randy stated that Hutchinson (Miracle playground equipment) agreed to having $30,000 down and the rest of the money on completion of the playground equipment project.
12. Reports of Committees:
A. Police: Rick H. stated that everyone had a copy of the monthly report. Chad stated that on the 21 st there will be a Handgun qualification. Chad stated that he will be on vacation.
B. Building and Park: Joe stated that there was nothing to report at this time.
C. Sidewalks and Lights: Debi stated that there was nothing to report at this time.
D. Street and Alley: Tony stated that there will be a MFT letting on July 7 th, at 10am for street work. He also stated that there has been some advertising for bids on the Route 33 water/sewer line relocation. Randy stated that there will be a bid opening on July 18 th, at 11 am for the Route 33 water/sewer line relocation and the meeting on July 21 st, at 9 am to award the bids.
E. Water and Sewer: Ken stated that there was nothing that he knew of for this month. Gary stated that Robinson-Palestine Water Commission will have the water shut-off to make the final change over to the new lines on July 8 th. Gary stated that there should be enough water in the tower that there should not be a change is water supply. Gary also stated that when the water is turned back on; there will be a boil order for all of Oblong Public Water Customers until the water samples are cleared by a lab.
F. Finance: Rick thanked Tony for initialing the bills for the month of June. Rick asked for a volunteer to come in and initial the bills for July. Ken volunteered to initial the bills for the month of July. Rick stated that the bank accounts interest is needing to be bid again. There was some discussion about having the change done at the beginning of the Fiscal Year instead of August. Rick also stated that the auditor had a scheduling conflict so they will be at the August meeting to give their report.
13. Motion by Tony, with a second by Rick C., to pay the bills that were on the warranty list and any utility bills, bills that will incur a late charge or reimbursements to employees. All ayes, motion carried.
14. Motion by Debi, with a second by Ken, to go into executive session at 7:53 pm to discuss personnel. All ayes, motion carried.
15. Motion by Debi, with a second by Tony, to come out of executive session at 9:03 pm. All ayes motion carried. Randy stated that there will be no action taken at this time.
16. There was one other item of business this month. Debi stated that she has received some calls about Veolia not picking up all the trash that is set out. Randy stated that he would get in contact with Veolia.
17. At 9:09 pm, motion by Rick H., with a second by Debi, to reconvene the meeting on July 21 st, 2008 at 9 am. All ayes, motion carried.
Continuation of July 2 nd meeting: Meeting on July 21 st:
Members present: Mayor Randy Rich, Clerk Ladora Boyd, Trustee Ken Russell, Trustee Tony Madlem, Trustee Debi Wilson and Treasurer Jan Miller.
Absent: Trustee Rick Catt, Trustee Joe Campanella and Trustee Rick Houdasheldt.
18. Randy stated that the meeting was being reconvened at 9 am.
19. Randy stated that there was only one bid on the Water/Sewer Line Relocation Project. It was from Munson Construction for $354,905.00. The total estimate was $477,288.00 for this project. The Village =s part of the estimate would be $181,920.00. This would be a saving of about $80,000.00 in cost. The Village has already paid $20,000.00 in engineering fees. Motion by Tony, with a second by Debi, to accept the bid from Munson Construction contingent upon the grant acceptance. Three (3) ayes, motion carried.
20. Gary brought to the Boards attention that the State had made some changes on the location of the sidewalks in the 500 and 600 block of East Main Street due to some problems with the electric poles to be moved back. With this change, the new sidewalk would be right on top of the Village water line. There was some discussion. Motion by Ken, with a second by Tony, to pursue the cost of moving the waterline on East Main Street from Taylor Street to South Roosevelt Street. Three (3) ayes, motion carried.
21. Motion by Ken, with a second by Tony, to adjourn the meeting at 9:16 am. Three (3) ayes, motion carried.
Respectfully submitted
Ladora C. Boyd