October 2nd, 2013

The Village of Oblong Board of Trustees met in regular session on Wednesday, October 2nd, 2013, in the Farley Room of the Municipal Building.

Members Present: Mayor Randy Rich, Treasurer/Deputy Clerk Jan Miller,
Trustee Rick Catt, Trustee Joe Campanella, Trustee Jay Haines,Trustee Ken Russell, Trustee Tony Madlem and Trustee Debi Wilson.

Absent: Clerk Ladora Boyd.

Others Present: Police Chief Chad Pusey, Public Works Superintendent Gary Lanter, Tom Compton (Daily News), Chris Forde (WTYE/WTAY), Lou Ann Baker (Oblong Gem), Adam Deckard, Brad Thompson and Alex VanSchoyck.

The meeting was called to order at 7:00 pm by Mayor Rich; with everyone standing and saying the Pledge of Allegiance.

The Regular Board Meeting minutes of September 4th, 2013 were approved with a motion by Debi and a second by Joe. All ayes, motion carried.

Randy had an Addition to the meeting. Randy felt like they were short on getting all the facts down on the Mediacom Franchise. Rick and Randy felt that there should be a committee meeting before the November meeting.

There were no Water Bill customers attending this month’s meeting.

Randy stated that the Board will need to approve the following invoices for the North Range Street Project.

Motion by Joe, with a second by Jay, to approve payment to A. J. Walker Construction Co, Pay Estimate #3 for $103,774.82. To Connor & Connor, Inc, Right-of -way payment of $7,153.30 and $15,688.29 for Engineering Fees. All ayes, motion carried.

The Board granted Crawford County 4-H to use the Park for a Pork burger Drive-Thru on Saturday, November 9.

Trick or Treat Night was set for Thursday, October 31st, from 5pm to 8 pm for those residents who have their porch lights on.

There was discussion on the treatment of the lake and 3 ponds by VP Lake Management Services, Aquatic Control, Inc, Seymour, Indiana. Gary has been in contact with Nathan Long and our lake was inspected. Mr. Long has proposed a yearly contract, fees and services. Mr. Long suggested starting treatment in April of 2014, with a once a month maintenance after the initial treatment, if it is needed.

Actual proposed program cost of $7,800.90 which includes all four ponds. Two of the ponds are located in the TIF area which is owned by Roger Colmark. The cost of treating the two ponds in the TIF area was $1,250.00, and the Board felt that this amount should be incorporated into the TIF agreement with Roger Colmark.

Gary thought that the Lake Foundation would possibly make a donation or have a fund raiser, and that some individuals might contribute to the cost of the treatment of the Oblong Lake.

Mayor’s Comments:
a. Fall Clean- up is scheduled for Thursday, October 31.

b. The Oblong Christian Children’s Home want to sponsor a 5K run on
October 26, this is Fall Follies Weekend.

10. Reports of Committees:

Police: Joe read the monthly report for September. The new car has arrived. The three new part-time Patrol officers are present to meet tonight: Adam Deckard, Brad Thompson and Alex VanSchoyck were hired at the police committee meeting in September: Adam Deckard has already taken the Part-time officer’s training. The other two will need some additional training. The Village will pay for the Part-time Academy, but when they have completed the training the Village will be reimbursed.

Building and Park: Motion by Rick, second by Tony that there would be enough money in park to pay for the expense of the Pond Treatment Proposal.

Sidewalks and Lights: Jay stated that he had nothing to report this month.

Street and Alley: Tony stated that he had nothing to report this month except for the North Range Street Project.

Water and Sewer: Ken stated that he had nothing to report this month.

Finance: Rick had nothing except to schedule a committee meeting for Media Com.

Development: Tony stated that it looked like they were coming along pretty good with the hospital and new clinic. Gary added that they had the lift station and control panel installed and are waiting for the beans to be harvested to finish laying the rest of the line.

Payment of Bills: Motion by Tony with a second by Ken, to pay the bills that were on the warranty list and any utility bills, bills that will incur a late charge or reimbursements to employees. Five (5) ayes, motion carried.

Other Items of Business: Debi stated that the TIF Committee had met and looked over Dieterich’s policy and application. Any business can apply for the TIF Grant Money; each possible application could receive a 50 % payout with a cap of $5,000.00, as long as TIF funds are available.

With the Boards approval, when the policy and application is finished it will be given to the Village Attorney, hopefully before the November Meeting, as there has already been interest shown in picking up applications. Motion by Rick with a second by Debi. All ayes, motion carried.

13. Adjourn: Motion by Rick, with a second by Tony, to adjourn the meeting at 7:30 pm. All ayes, motion carried.

Respectfully submitted

Jan Miller,
Deputy Clerk