Village of Oblong

September 3, 2014



Draft Minutes

Draft Minutes


The Village of Oblong Board of Trustees met in regular session on Wednesday, September 3rd, 2014, in the Farley Room of the Municipal Building.

Members Present: Mayor Randy Rich, Clerk Ladora Boyd, Trustee Dave Hasty, Trustee Jay Haines, Trustee Ken Russell, Trustee Tony Madlem, Trustee Debi Wilson and Treasurer/Deputy Clerk Jan Miller.

Absent: Trustee Rick Catt.

Others Present: Public Works Superintendent Gary Lanter, Police Chief Chad Pusey, Tom Compton (Daily News), Chris Forde (WTYE/WTAY), LouAnn Baker (Oblong Gem), Tim Attaway, Margaret Belford and Mike McReynolds.

  1. The meeting was called to order at 7:00 pm by Mayor Rich; with everyone standing and saying the Pledge of Allegiance.

  1. The Regular Board Meeting Minutes of August 6th, 2014 were approved with a motion by Debi, and a second by Jay. Five (5) ayes, motion carried.

  1. There were no additions or deletions to the agenda this month.

  1. There were two Water Bill customers at this month’s meeting. Margaret Belford came before the Board to ask if she could pay her late water bill on September 5th. The Board granted Ms. Belford’s request. Mike McReynolds came before the Board to ask if he could pay his late water bill in two installments. The Board granted Mr. McReynolds’ request.

  1. Tim Attaway, Oblong Community Service Club, came before the Board to request the use of the Park on September 20th from 6:30 pm to 10 pm for “Oldies in the Park”. The Board granted the request

  1. Shriners had requested the use of the 4-way Stop on September 13th from 8 am to 11:30 am for the purpose of handing out their hospital newspaper. The Board granted the request

  1. Randy stated that John Stone (Connor & Connor), Gary and he had surveyed the North Range Street Project area. There are a couple of issues that needs to be addressed. Randy stated that the final bills will probably be submitted for next month’s Board Meeting, if everything has been taken care of.

  1. Motion by Tony, with a second by Debi, to adopt Ordinance #2014-O-565 “Tax Levy Ordinance” in the amount of $123,250.00. Five (5) ayes, motion carried

  1. Mayor’s Comments:

  1. Randy stated that the Village has received a letter from MediaCom dated August 21st. It stated that for the next 30 days they will be providing a preview of the SEC Network to their subscribers with the Sports & information package on channels 188 (SEC Network SD) and 661 (SEC Network HD). The SEC Network will become permanent to the MediaCom channel line-up on or around September 22nd.

  1. Randy stated that the Village has received a letter from MediaCom dated August 29th. It stated that effective on or about October 1st, there will be the following rate adjustments:

Product

Current Rate

New Rate

Net Change

Regional Sports Surcharge

N/A

$ 2.83

$ 2.83

Late Fee

$ 7.50

$ 8.50

$ 1.00

Standard Installation, Repair, or Reactivation Fee

Varied Separate Charges

$49.99

Varied Separate Charges

  1. Randy stated that the Oblong Christian Children’s Home would like permission to have a Spooktactular 5K Event on the morning of October 25th. The route will be the original route instead of the last year’s route. The Board granted the request,

  1. Reports of Committees:

  1. Jay stated that he had nothing to report this month. Chad stated that the speed reduction had been approved and the new speed limit signs had been posted. He stated that right now the department is only issuing warning, but in a couple of weeks they will be issuing tickets. Chad stated that the department would be participating in the “Railroad Safety Week” which is September 14th – 20th. Chad mentioned that he would be going on September 25th – 28th to the National Facility for the Junior Police Academy in Austin, Texas. He will be speaking there.

  1. Building and Park: Debi stated that there has been some work done on the walking pathway out at the Park.

  1. Sidewalks and Lights: Dave stated that he had nothing to report this month. Gary stated that they had done some sidewalk repairs in the 700 block of South Range Street

  1. Street and Alley: Tony stated that he had nothing to report this month. Gary stated that he has ordered road salt for the Village and will be getting what he has estimated that the Village will need. The cost is little higher than last year.

  1. Water and Sewer: Ken stated that the committee had met before the Board Meeting tonight to discuss a few items. They were Inspection of the Water Tower, Presentation to be made in the future to the committee about water line insurance for meter to house and an update on the lagoon.

  1. Finance: Randy stated that Rick had called to let him know that he would be unable to attend tonight’s meeting. Jan handed the two bids that the Village had received for the Village’s checking accounts interest. They are as follows:

First Robinson Savings Bank 0.30% APY 2 year term

First National Bank in Olney (Oblong Branch) 0.35% APY 2 year term.

Motion by Jay, a second by Ken, to accept the bid from First National Bank in Olney (Oblong Branch). Five (5) ayes, motion carried.

Randy stated that the Board would need to vote to let him sign the necessary paperwork for the State Comptroller’s Local Debt Recovery Program. This program would collect money owed to the Village by individuals such as unpaid water/sewer bills, certain fines. There would be no fees charged to the Village for this service. Motion by Ken, with a second by Jay, to give the Mayor permission to sign the necessary paperwork. Five (5) ayes, motion carried.

  1. Development: Tony stated that he had nothing to report this month.


  1. Motion by Ken, with a second by Dave, to pay the bills that were on the warranty list and any utility bills, bills that will incur a late charge or reimbursements to employees. Five (5) ayes, motion carried.


  1. There were two other item of business this month.

Jay stated that the Character Counts would like permission to have their second Color 5K Run/Walk on September 20th at 9 am. The Board granted the request.

Randy stated that before the money from the Tourism Fund can be given out there will need to have the group fill out a form to request the money. Motion by Debi, with a second by Tony, to adopt the Tourism Request Form. Five (5) ayes, motion carried.

  1. Motion by Tony, with a second by Jay, to adjourn the meeting at 7:21 pm. Five (5) ayes, motion carried.


Respectfully submitted

Ladora Boyd, Clerk